A reliable data room offers an easy and secure method to share sensitive information. It allows companies to monitor the activity of users and safeguard sensitive data from ransomware. It also comes with a variety of tools that will ensure security of he said data throughout the duration of any project. It also includes a digital rights management system that is highly advanced, file encryption and dynamic watermarking. Some vendors also provide multilingual interfaces, as well as phone support from landlines, which makes cross-board collaboration much easier.

Top-rated virtual rooms offer various reporting options that allow users to gain insight into the data they’re sharing. The detailed reports highlight the documents viewed and the number of times they’ve been they’ve been accessed, and who’s viewing them. Other reports include a heatmap, which displays the most popular documents for participants, as well in a summary of group activity.

The top data rooms provide two-factor authentication as well as specific permissions. You can also limit access to certain IPs and set an amount of time for people to view documents. Top-rated vendors provide multiple levels of redaction that can help you find and remove sensitive data from documents.

Some vendors also provide customizable templates that allow users to personalize the collaborative workspace. For instance, you can include a logo and dashboard image, change the color of the user interface, and choose an invitation email template. These customization tools make the VDR more familiar to users, and make it easier to use. Additionally, some vendors’ solutions offer AI-powered redaction which makes it simpler and more accurate to redact sensitive data.