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A well-written agenda for your board meetings ensures that discussions are productive and engaging with a clear strategy for the discussion of the organization’s most pressing issues. A well-written agenda will keep your members engaged, whether you are meeting in person or via video.

An effective agenda begins with an unambiguous and concise call to order that signals the start of the meeting or other proceedings. This can include a brief description of the purpose of the meeting and the name of the chairperson.

Then, your agenda for the board meeting should include a short report or presentation from the executive director or CEO on the company’s performance and the most important initiatives. It could also include a section with reports from the nominating, finance and governance committees.

If your organization hosts guest speakers or open forum discussion, allocate time for those. You should also include space for any special announcements or congratulations remarks. Also, you should leave room for future business issues that require to be discussed or followed up on.

Getting sidetracked with new discussions is a frequent issue that can sabotage the pace of your meeting. Make sure to include an area for parking at the end of your agenda, where you can present ideas that are new for discussion. It’s also a good idea to include a rough estimate of the time each item will take to discussion, to allow you to avoid extending the schedule of board meetings. To keep your agenda on course, if you’re not able to resolve an issue at the board’s meeting, move it to the next.