A well-planned agenda is crucial for productive discussions, informed decisions and efficient management in your business. However, many organizations have common mistakes which hinder meeting productivity and efficiency. Here are a few of the top mistakes to avoid

Not In Providing Enough Time

A plethora of topics can lead to rapid discussions and a lack of time to discuss each issue. This results in low productivity. To avoid this, you should create a manageable number of high-priority topics that are relevant to the purpose of the meeting. Prioritize the issues based on their importance, urgency and order. Include a section on “new business” and other discussions that are not scheduled. This allows board members to bring up any other questions or concerns for discussion.

The inability to incorporate diverse perspectives

Inevitably, certain board members will have differing viewpoints and insights that are beneficial to the organization. Rejecting these contributions is a big mistake that can lead to wasted opportunities and poor decisions. Ensuring an inclusive environment that respects and leverages different perspectives, will ensure the best outcomes for your business.

Not Following Through on Board Meeting Resolutions

Insufficient follow-up undermines the accountability of board members and reduces their trust. Establish responsibilities and deadlines for each action item, then regularly assess progress to make adjustments. After each board meeting, request for feedback on the clarity of the agenda, the correctness of the time allocations, and the flow of the meeting. This will help to improve the effectiveness and efficiency of your meetings.

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